Wildcare

Calendar management — standard shifts

Which weekdays run the standard 9–1 and 1–5 shifts.

Nursery season

Repeats every year. Nursery shifts, the nursery board and monitor, nursery coverage alerts and the extended 4–8 pm shift all run only inside this window. Default May 1 – Sept 30.

Starts Ends

Days the extended 4–8 pm shift runs (in season):

Time zone, reminders & check-in

Shift times are read in the clinic's time zone. Volunteers get a reminder the evening before each shift, a nudge to check in at the start and to check out at the end; anyone still checked in after the shift is checked out automatically at the scheduled end time.

Clinic time zone Day-before reminder at Auto check-out after shift end minutes (0 = off)

Post it by the door — scanning opens the check-in screen on a volunteer's phone.

Shift staffing — minimum & maximum

One minimum/maximum per shift type, applied to every Animal Care (or Nursery) shift regardless of day or time slot. Saving updates any future shift that has no signups yet.

Animal Care min Animal Care max

Nursery min Nursery max

Holiday hours

Mark a date as a full day off, or a partial day with custom hours.

Sites

Run more than one campus? Add each site here, then assign enclosures to it. Enclosures without a site belong to your main site. With a single site, nothing changes anywhere else.

Enclosures

Type says what an enclosure is (nursery, icu, flight, mammal…); location says where on the site it sits — the mobile app's care filters are built from locations. Deactivating hides an enclosure from the board and QR cards; animals must be moved out first.

Print QR cage cards

Import patient history from WRMD

Upload a WRMD CSV export (patient export and/or medical history). We'll show a preview of what will be imported — you confirm before anything is saved. Existing records are skipped.

Permit & jurisdiction

Used in report headers for filing. Save these once.

State State permit # USFWS permit #

Annual regulatory reports

Generated from your patient records for the chosen year. Verify the current official format before filing.

Report Year

Custom fields

Add fields your clinic tracks that aren't built in. Patient fields appear on intake and the patient record; Exam fields appear on each exam. A pick-list field lets staff choose from options you define — handy for standardizing intake reasons, enclosure types, anesthesia, and the like.

Add a field

Required

Report templates

Build a report with exactly the columns your state or federal form requires — pick from built-in and custom fields, name it, and export to CSV. Match their layout once instead of re-transcribing every filing.

New template

Columns — check to include, drag not needed (order follows this list):

Subscriber organizations

Add a subscriber organization

Creates the org, its admin login (password: wildcare), and a subscription.

Your public site & branding

This is the page donors and finders see. Preview your site ↗

Primary Accent

Logo

Volunteer application

The release & waiver of liability shown on your public volunteer/internship application form. Leave it empty to show a short generic release instead. Applicants sign by typing their full legal name.

Tetanus booster interval (years) Rabies titer/booster interval (years)

These intervals drive the booster-due status on member profiles and the vaccine reports.

Email delivery

Checking…

Add a team member

Coordinators can manage care and schedules; org admins can also manage the site, team, and billing.

Leave blank to add without sign-in (create the account later). With a password they sign in right away and are asked to choose their own.

Import a volunteer list

Upload the volunteer export (.xlsx or .csv). You'll see exactly what will happen to each row before anything is saved. Existing members are updated, never duplicated. Roles and passwords are never changed by an import. Imported volunteers start without a sign-in — create their accounts from the roster when you're ready.

Who is in this list? Current volunteers — add them to the team roster. Pending applicants — add them to Applications as pending for review. Nobody joins the team until you approve them.

Also create application records from the questionnaire columns (Interest, Experience, Availability, waiver, date of birth…). Each person gets one approved application marked as imported; re-importing updates it rather than adding another.

Volunteers & team

Everyone on the roster — with or without a sign-in. Tick people to create their accounts in one go.

only members with something due

Volunteer roster

Where every volunteer stands. Click a name to open their progress card and sign skills.

Loading…

Org progress

Clinic checklist items

The daily and weekly tasks shown on the Rounds tab (web) and Care tab (mobile). "Credits skill" means checking the item counts as evidence toward that skill.

Staff only

Completion — last 30 days

Add a contact

Finders who bring animals in are added automatically from rescue reports and intakes (matched by phone). Use this for animal control officers, agencies, and anyone you add by hand.

Clinic vocabulary

The shorthand your care cards understand: food items, additives, measurements, and treatment terms (these power the reference legend volunteers see when logging feedings) — plus the reasons for admission offered on the intake form.

Towns

Rhode Island clinics report per municipality, so every "town found" should be one of the 39 RI towns. Merge misspellings, abbreviations and villages here; saved aliases apply automatically to future imports and intakes. Out-of-state towns stay as typed.

Merge selected into Save as alias for future imports

Aliases

Spellings this clinic has decided on. Applied before any automatic matching.

Microsite branding (owner org)

Applies to this org's public microsite at /site.

Dashboard

Today at the clinic

On shift today

Critical patient notes

Recent changes & announcements (last 7 days)

Archive

New intake

Assessment

Shopping list

Inventory — YTD consumption from care sheets

Recently handled

Sensitive — handle personally

Outcome updates awaiting review

Active sponsors

Choose your password